How do you decide which pricing tier a project falls into?

Workflow complexity. A single trigger with one or two destinations is usually Starter ($3k–$6k). Multi-step workflows that touch a CRM, email, and reporting are typically Growth ($6k–$10k). Anything involving AI routing, custom APIs, or stronger architecture is Advanced ($10k–$18k). The discovery call confirms which tier applies before a contract is signed.

Is NexFlow AI pricing fixed or hourly?

Fixed. Once scope is agreed, the price is locked. There are no hourly surprises. If genuinely new needs surface mid-project, they are scoped separately as a follow-on engagement so the first build still ships on time.

Who pays for the tool subscriptions after the project is built?

Tool subscriptions such as Make, n8n, Airtable, or OpenAI usage are billed by the vendor directly to your team — not through NexFlow AI. The stack is chosen to match what you already use where possible to keep ongoing costs low and predictable.

Pricing

Honest pricing for first builds that actually ship

No retainer pressure. No sprawling SOWs. Each project is scoped to the workflow, priced in one of three clear ranges, and quoted firmly before any commitment.

Fixed-scope projectsClear timelinesDocumented handoff

Pricing Philosophy

Every project is priced line by line — each automation gets its own estimate based on effort level and tool complexity. The three ranges below are where most builds land once the line items are totalled.

Line-item pricing per automation
Effort scored Low / Medium / High per task
Tool complexity factored in (tier 1–3)
Scope locked before build begins
50 / 25 / 25 payment schedule on all projects

How We Price

Line-item pricing, not package tiers

Each project is broken into individual automations. Every automation gets an effort score and a tool complexity rating. Those line items sum to a project total — the ranges below are where most builds land.

Step 1

Identify automations

Each discrete workflow step that can be automated is listed as its own line item — typically 1 to 10 per project.

Step 2

Score effort & complexity

Each automation is rated Low, Medium, or High effort. Tool complexity is scored by tier — standard apps, mid-tier CRMs, or custom APIs.

Step 3

Sum to a firm total

Line items are totalled, any complexity adjustments applied, and one fixed price is quoted. No hourly surprises.

Tool Tier 1

Standard apps

Gmail, Slack, Airtable, Notion, Google Sheets, Calendly, Typeform

Tool Tier 2

Mid-tier platforms

HubSpot, Salesforce, ActiveCampaign, Pipedrive, Monday.com, QuickBooks

Tool Tier 3

Custom & industry

Custom CRMs, proprietary industry software, bespoke APIs, legacy systems

Typical Investment

Three ranges, scoped to the workflow

The right tier depends on workflow complexity, not a fixed package. The discovery call surfaces which range fits before anything is committed.

Starter

$3k–$6k

2–3 weeks

1–2 automations, low–medium effort, tier 1 tools. Best for a first win that proves value quickly.

1–2 line-item automations
Tier 1 tool complexity
Low–medium effort scored
Documentation included
1 revision round

50 / 25 / 25 on every project

The same payment structure applies regardless of tier. No full upfront. No net-60 invoices at the end.

50%

Deposit

Paid to start. Scope is locked before this is collected.

25%

Midpoint

Due when core automations are built and staging is ready.

25%

Delivery

Final payment on handoff with documentation complete.

Free Scope Tool

Get a line-item estimate in under 3 minutes

Answer five questions. Walk away with individual automation prices, effort scores, tool complexity ratings, a payment schedule, and a phased build plan — before talking to anyone.

Try the Scope Tool →

Pricing Questions

Common questions about scope and cost

How do you decide which tier a project falls into?

Workflow complexity. A single trigger with one or two destinations is usually Starter. Multi-step workflows that touch a CRM, email, and reporting are typically Growth. Anything involving AI routing, custom APIs, or stronger architecture is Advanced. The discovery call confirms which tier applies before a contract is signed.

Is the price fixed, or hourly?

Fixed. Once scope is agreed, the price is locked. There are no hourly surprises. If genuinely new needs surface mid-project, they're scoped separately as a follow-on engagement so the first build still ships on time.

What's included in the price?

Discovery, workflow design, the build itself, testing, launch, and documentation handoff. Each project is priced as a set of individual line items — each automation listed separately with its effort score and tool complexity. Revisions are included as listed in each tier. Ongoing support is offered separately if needed after launch.

Do you offer retainers?

Only when a client genuinely needs ongoing build capacity. Most teams are better served by a clean first project, a documented handoff, and an as-needed support option. Retainers are available for clients with continuous automation work — but they're never the default ask.

What about ongoing tool subscription costs?

Tool subscriptions (Make, n8n, Airtable, OpenAI usage, etc.) are billed by the vendor directly to your team — not through NexFlow. We pick stacks that match what you already use where possible to keep ongoing cost low and predictable.

Next Step

Get a scoped recommendation before any commitment

The discovery call is free. You walk away with a clear tier recommendation, scope outline, and timeline — even if we're not the right fit.

Book A Discovery Call Try the Scope Tool ROI Calculator See Use Cases